Short Description of the Producer Role
Coordinate the details of the worship service experience. Synchronize team members (on stage and off) and production elements to make sure the service flows smoothly. This includes an efficient run through, a purposeful production meeting, an eye on the needs of the house and the stage, and an excellent service.
Producers are part of the glue that holds a worship service together. Success is often measured by the fact that no one notices the production because it’s seamless. Because worship services involve both people and details, we need to have a producer who can harmonize both.
- Connect with the people who are responsible for the vision and planning behind the service (e.g. creative arts pastor, speaking pastor, hosts, worship director).
- Make sure you understand the key components of the service, the main idea, and the key takeaway.
- Connect with each volunteer/staff member involved in the service and let them know how their part fits in the big picture.
- Example: If you’re having a service that appreciates people who volunteer/serve, make sure you let the worship leader know so he or she can say something about how awesome volunteers are.
- Keep things moving on time.
- Example: You must be committed to Sunday morning rehearsal finishing no later than 8:30 at Lambs Gap and 9:30 at Etters. If you run late, you fall behind checking every other element. In a gentle way, keep people moving at an efficient speed.
- Distribute run sheets as necessary
- Make sure every individual and/or ministry team involved in the service has a run sheet (morning frontline leaders, speaking pastors, children’s ministry leader if children involved in service, etc.)
- Run the production meeting
- The production meeting is a time to go over the flow of the worship service, cast vision, and pray together. It doesn’t have to be elaborate. It just needs to create clarity for everyone before the worship service begins. Check out the document, 5 SIMPLE STEPS TO A SUCCESSFUL PRODUCTION MEETING.
- Cue every part of the service, from beginning to the end. This includes thinking about transitions and always knowing what’s next.
- Follow up with wins and improvements from the service
- Did anything go extremely well? Share that with the team. Brag on the person who made it happen behind the scenes.
- If something didn’t go well, don’t freak out. Learn from it, communicate with your team on how to improve, and be proactive about correcting it the next time you get a chance.
- Plan for potential “scenarios”
- For example: What’s the plan if someone wants to be baptized or additional people come forward? What happens if we don’t have enough chairs setup? What happens if the power goes out? Sound equipment stops working or is not working properly? The list could go on and on… The producer has to ask “What will we do? What can we do? (see production resource, Expecting the Unexpected: Planning for Anything).
- Great producers have great people skills. They connect with each of the volunteers and staff that are involved in the service. They have to learn how to balance the tension of keeping people on task, but also making sure people feel encouraged and helping them have fun. Maintain a positive and hopeful attitude.
- It’s rare that a service does not have a missed cue or forgotten element. Producers need to be quick on their feet and able to think of solutions rather than crumble when a mistake happens.
- Producers have a huge influence on the look and feel of the service. They must be forever learners of their congregation, volunteers, and culture. What’s working? What’s not working? What’s missing? How can we get better? How can we improve the overall experience?
- Email: Check your email throughout the week for information or updates on upcoming worship services and team members.
- Sundays: Be present for sound check, service, and breakdown.